About VCUCard

Get a Card--Students

jump to (Faculty/Staff | VCU Health System Employees | Contractors & Affiliates)

The VCUCard office will begin carding students two weeks before classes begin for the semester. You can only obtain a VCUCard during the semester in which you are enrolled for classes. Students may also be able to obtain their VCUCard during fall and spring New Student Orientation sessions. VCUCard will allow Photo Submission for New Student Orientation and pre-approved orientation groups. Guidelines for submitting your photo can be found here. After reviewing the guidelines, please follow these instructions.

Where

See Office Locations and Hours

What to bring

Official government-issued photo ID (drivers license, DMV identification card, passport, etc.). Students receiving their ID prior to the start of the semester should bring a copy of their student schedule from eServices to verify enrollment.

What else do you need to know?

Get a Card--Faculty and Staff

(jump to Students | VCU Health System Employees | Contractors & Affiliates)

For security reasons the VCUCard office does not, under any circumstances, authorize VCU faculty and staff for an ID. The VCUCard office does not accept letters, emails or phone calls as valid authorization for a VCUCard. The Payroll Administrator or Timekeeper in your department is responsible for entering your information into the Express Hire system through Banner. This feature allows you to obtain your VCUCard prior to all of your HR information being processed. Once the information is added, it takes a minimum of 24 hours to transfer to the VCUCard system. The VCUCard office suggests that you call us at (804) 827-CARD(2273) to check if you have been processed before coming to our office to receive your ID. If you have any questions, feel free to contact the card office at (804) 827-CARD(2273).

Where

See Office Locations and Hours

What to bring

Official government-issued photo ID (drivers license, DMV identification card, passport, etc.).

What else do you need to know?

Get a Card--VCU Health System Employees

(jump to Students | Faculty/Staff | Contractors & Affiliates)

All employees of the VCU Health System (VCUHS) are required to display their VCUCard at all times while on hospital grounds. Secondary role cards should be displayed while the employee is fulfilling secondary role(s) at the hospital per the VCUHS Human Resources (HR) identification card policy (PDF). No VCUHS identification cards will be issued until VCUCard has been given notification of employment or change in job/role status from VCUHS HR. For further questions, please contact VCUHS HR at (804) 628-0050.

For security reasons, the VCUCard office does not, under any circumstances, authorize VCUHS employees for an ID. The VCUCard office does not accept letters, emails or phone calls as valid authorization for a VCUCard. All VCUHS Staff should receive their VCUCard during orientation. Please be sure to bring a picture ID with you when you attend. VCUCard will allow Photo Submission for Housestaff and pre-approved orientation groups. Guidelines for submitting your photo can be found here.After reviewing the guidelines, please follow these instructions.

Where

See Office Locations and Hours

What to bring

Official government-issued photo ID (drivers license, DMV identification card, passport, etc.).

What else do you need to know?

Get a Card--Contractors and Affiliates

(jump to Students | Faculty/Staff | VCU Health System Employees)

For security reasons the VCUCard office does not, under any circumstances, authorize VCU contractors or affiliates for an ID. The VCUCard office does not accept letters, emails or phone calls as valid authorization for a VCUCard. The Payroll Administrator or Timekeeper in your department is responsible for entering your information into the Affiliate Database through Banner. Once the information is added, it takes a minimum of 24 hours to transfer to the VCUCard system. The VCUCard office suggests that you call us at (804) 827-CARD(2273) to check if you have been processed before coming to our office to receive your ID. If you have any questions, feel free to contact the card office at (804) 827-CARD(2273). Contractor and affiliate ID cards cost $20.

Where

See Office Locations and Hours

What to bring

Official government-issued photo ID (drivers license, DMV identification card, passport, etc.).

What else do you need to know?

Replacement cards

The replacement fee for lost or damaged cards is $20. This fee is payable at the time of issuance of your new card. The VCUCard office accepts RamBucks, cash, as well as Visa, Mastercard, American Express and Discover cards.

VCUHS Employees

If your card has been misplaced, lost or stolen, you must contact your department. Your department is responsible for faxing an NEI form to the VCUHS Human Resource department. HR will verify your employment and forward the form to the VCUCard Sanger Hall office. Only after this form is received by the VCUCard office can the VCUHS staff member receive their replacement ID. The VCUCard office suggests that you call us at (804) 628-CARD(2273) to check if you have been processed before coming to our office to receive your ID. The replacement fee for lost or damaged cards is $20. For VCU Health System employees with dual role cards, replacement costs for all lost IDs is $25.

Digital Images

Digital Image Class Composites are now available free from the VCU Reporting Center. These reports are only available to VCU faculty and selected Records and Registration staff.

  1. Login to myVCU Portal
  2. Select Banner Reporting Center from the Single Sign-on Links Portlet
  3. Select Faculty
  4. Select Class List with Photos

If you do not see that selection, you are not authorized. Because the composites are considered Student Records, all Faculty members have access to the composites and are encouraged to use the Reporting Center to print their own composites. Most staff members are not authorized to access the composites. Composites will help you learn the faces and names of the students in your class in a shorter time, and help you recognize the students in your lecture classes.

In addition to the free class composites, cardholders may request their own digital VCUCard image file. Departments may also request images of staff or students for web pages and directories. Because these services require VCUCard staff time to process, a nominal fee is charged.

Pricing

Access and Visitor Cards

VCU and VCUHS departments may request VCUCards for visitor or access control. Email us at vcucard (at) vcu (dot) edu or call us at 827-CARD(2273) for more information.

 


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